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Privacy Policy​


Last updated: 16/01/2026
 

1. Introduction

This privacy policy explains how St Philip’s Centre, Leicester (“we”, “us”, “our”) collects, uses, and protects your personal information when you visit our website or participate in our Living Together Oral History Project, funded by the National Lottery Heritage Fund (NLHF).

We are committed to safeguarding the privacy and rights of all participants, contributors, and visitors, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using this website or taking part in the project, you agree to the terms described in this policy.

 

2. Who We Are

Data Controller:
St Philip’s Centre
2A Stoughton Drive North
Leicester
LE5 5UB, United Kingdom
Email: admin@stphilipscentre.co.uk
Telephone: 0116 273 3459

We determine the purposes and means by which your personal data is collected and processed.

 

3. Personal Data We Collect
 

3.1 Information you provide directly

  • Name, contact details, and biographical information

  • Consent forms and participation agreements

  • Audio or video recordings, photographs

  • Written contributions, transcripts, or uploaded materials

  • Any personal data shared during interviews or submissions
     

3.2 Special Category Data

Some submitted or recorded material may include special category data, such as:

  • Racial or ethnic origin

  • Religious or philosophical beliefs

  • Political opinions

  • Health information

  • Sexual orientation

  • Biometric data (e.g., voice recordings)

We process this data only with explicit consent or where necessary for archiving, research, or historical purposes in the public interest, as permitted by UK law.

3.3 Website usage data

When visiting our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Pages visited and time spent

  • Cookies and analytics data (see Section 10)

 

4. Why We Collect Your Data

We process your data to:

  • Conduct and preserve oral histories for educational, cultural, and research purposes

  • Manage project participation and communications

  • Publish approved content on our website, exhibitions, or educational materials

  • Comply with funding requirements from the NLHF

  • Maintain website security and functionality

  • Meet legal obligations

 

5. Legal Bases for Processing

We rely on the following lawful bases under UK GDPR:

  • Consent – for collecting and publishing interviews, images, or special category data

  • Public Task / Legitimate Interests – for archiving, research, and documentation in the public interest

  • Legal Obligation – for record-keeping or compliance with laws

  • Contract – where necessary to administer agreements with participants

 

6. How We Store and Protect Your Data

We use secure servers, encrypted cloud storage, and password-protected internal systems to safeguard your information. Physical records are stored in locked archives.

Data retention:

  • Oral history recordings, transcripts, and materials are retained for archiving and research.

  • Personal data for administrative purposes (e.g., contact details) will be retained no longer than necessary unless you consent to long-term storage.

  • You may request deletion or anonymisation at any time (see Section 9).

 

7. Sharing Your Information

We may share your data with:

  • Project partners and researchers directly involved in the Oral History Project

  • The National Lottery Heritage Fund (where required for auditing)

  • Trusted service providers (e.g., hosting, transcription) under GDPR-compliant agreements

  • Academic, cultural, or heritage institutions for long-term preservation

We will never sell your personal data.

 

8. Publication of Oral History Materials

With your explicit consent, your contributions may be:

  • Published on our website

  • Used in exhibitions, educational resources, and promotional materials

  • Deposited in public archives or libraries for long-term preservation

You can choose your preferred level of visibility in your consent form.

 

9. Your Rights Under UK GDPR

You have the right to:

  • Access your personal data

  • Correct inaccurate information

  • Request deletion of your data (where consent is the basis)

  • Withdraw consent at any time

  • Restrict or object to certain types of processing

  • Request data portability

Exemptions: Some data may be retained for historical archiving or research purposes, in which case deletion may not be possible, but we will explain why.

To exercise your rights: contact us at admin@stphilipscentre.co.uk or call 0116 273 3459.
You may also lodge a complaint with the Information Commissioner’s Office (ICO): ico.org.uk.

 

10. Cookies and Website Tracking

Our website uses cookies and analytics to understand visitor use and improve functionality.

Types of cookies:

  • Essential – required for website operation

  • Analytics – to improve usability and performance

  • Functional / Preferences – to remember user choices

You can control or disable cookies via your browser settings. 

 

11. Links to External Websites

Our website may contain links to third-party sites. We are not responsible for their privacy practices. Please review their privacy policies before sharing personal data.

 

12. Children and Vulnerable Participants

Participants under 18 or otherwise considered vulnerable must have consent from a parent, guardian, or legally authorised representative.

 

13. Changes to this Privacy Policy

We may update this policy to reflect legal changes or project needs. Updates will be posted with a revised “Last updated” date.

 

14. Contact Us

St Philip’s Centre
2A Stoughton Drive North
Leicester, LE5 5UB, United Kingdom
Email: admin@stphilipscentre.co.uk
Telephone: 0116 273 3459

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